Trip Itinerary Planner

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How to Use the Trip Itinerary Planner

Step 1: Name Your Trip

Start by customizing your trip name at the top of the page. Click on the default "My Amazing Trip" text and enter a descriptive name for your journey. This name will be used when exporting your itinerary to CSV or PDF formats.

Step 2: Add Activities

Click the "Add Activity" button to create a new itinerary item. Fill in the following information:

  • Activity Title: Enter a clear, descriptive name for your activity (e.g., "Airport Check-in", "Museum Visit", "Dinner Reservation")
  • Date: Select the date using the date picker. Choose the specific day when this activity will occur. You can also manually enter a day label like "Day 1" if preferred.
  • Location: Use the Google Places autocomplete search to find and select locations. Simply start typing an address, landmark, or place name, and select from the suggestions. The location will be saved with coordinates for map visualization.
  • Time: Use the time dropdown to select the hour, minute, and AM/PM for your activity.
  • Description: Add detailed notes, confirmation numbers, or any other relevant information about the activity. This appears with a notes icon in your itinerary.

Step 3: View Your Itinerary Map

Once you've added activities with locations, an interactive Google Map will automatically appear below the banner. The map displays all your itinerary locations with numbered markers matching the sequence in your list. A route line connects the locations in order, making it easy to visualize your trip path. Click on any marker to see activity details including the title, location, and time.

Step 4: Organize Your Itinerary

Activities are automatically numbered sequentially and grouped by day. You can easily reorganize them using drag-and-drop functionality. Simply click and hold on any activity card, then drag it to your desired position in the list. The sequential numbers will update automatically, and the map route will reflect the new order.

Step 5: Edit or Delete Activities

To modify an existing activity, click the edit icon (pencil) on the activity card. You can update any field including the location. Make your changes and save. To remove an activity, click the delete icon (trash). Changes are saved immediately and will update the map if locations are involved.

Step 6: Export Your Itinerary

Click the download icon to access export options:

  • Export as CSV: Download your itinerary as a CSV file that can be opened in Excel, Google Sheets, or any spreadsheet application. Includes all activity details including locations. Perfect for further editing or data analysis.
  • Export as PDF: Generate a beautifully formatted PDF document of your itinerary with the frshpose logo, subtitle, banner with QR code, and all your activities. The PDF includes location markers and notes icons matching the main page design. Ideal for printing, sharing, or keeping as a digital reference during your trip.

Frequently Asked Questions (FAQs)

How do I add multiple activities for the same day?

Simply click "Add Activity" multiple times and select the same date for each activity. The planner will automatically group activities by date and display them in chronological order based on the time you set for each activity.

Can I change the order of activities?

Yes! You can reorder activities by dragging and dropping them. Click and hold on any activity card, then drag it to your desired position. The new order will be preserved in your itinerary and reflected in exported files.

How do I add locations to my activities?

When adding or editing an activity, use the location search field below the activity title. Start typing an address, landmark, or place name, and Google Places will provide autocomplete suggestions. Select a location from the dropdown, and it will be saved with coordinates. Locations appear in your itinerary list with a location marker icon and are displayed on the interactive map.

What is the itinerary map feature?

The itinerary map automatically appears when you add activities with locations. It shows all your locations on an interactive Google Map with numbered markers (matching the sequence in your list) and a route line connecting them in order. Click any marker to see activity details. The map automatically zooms to show all your locations.

What file formats can I export my itinerary to?

You can export your itinerary in two formats: CSV (Comma-Separated Values) for spreadsheet applications like Excel or Google Sheets, and PDF (Portable Document Format) for printing or sharing. Both formats include all your activity details including dates, times, titles, locations, and descriptions. The PDF also includes the frshpose logo, banner with QR code, and styled formatting.

Is my itinerary data saved automatically?

Your itinerary is stored locally in your browser's session. As long as you don't clear your browser data or close the tab, your itinerary will remain available. For long-term storage, we recommend exporting your itinerary as a CSV or PDF file.

Can I use this planner for multi-day trips?

Absolutely! The Trip Itinerary Planner is designed to handle trips of any duration. Simply select different dates for your activities using the date picker. Activities are automatically organized by date, making it easy to plan extended journeys.

What information should I include in the activity description?

Include any relevant details that will help you during your trip, such as: phone numbers, confirmation codes, reservation numbers, directions, special instructions, contact information, or notes about what to bring or prepare for the activity. Note that addresses should be added using the location field, which will display on the map.

Can I edit an activity after creating it?

Yes, you can edit any activity at any time. Click the edit icon (pencil) on the activity card to open the edit form. Modify any field (title, date, time, location, or description) and save your changes. The updated information will immediately appear in your itinerary and on the map if the location changed.

Is this trip planner free to use?

Yes, the Trip Itinerary Planner is completely free to use. There are no registration requirements, no subscription fees, and no limitations on the number of activities you can add. Simply open the planner and start organizing your trip.

Can I use this on mobile devices?

Yes, the Trip Itinerary Planner is fully responsive and works on all devices including smartphones and tablets. The interface adapts to your screen size, making it easy to plan and manage your itinerary on the go.

Tips for Effective Trip Planning

  • Add locations for all activities: Use the Google Places search to add locations to your activities. This enables the interactive map feature, helping you visualize your route and distances between stops.
  • Use the map to optimize your route: Review the itinerary map to see the sequence of your locations. If the route seems inefficient, reorder activities using drag-and-drop to create a more logical path.
  • Add buffer time between activities: Account for travel time and unexpected delays when scheduling activities, especially when locations are far apart.
  • Include important details in descriptions: Add confirmation numbers, reservation details, contact information, and special instructions in the activity description field.
  • Use sequential numbering: Activities are automatically numbered in sequence. Use this to easily reference activities and ensure you follow your planned order.
  • Export before your trip: Export your itinerary as a PDF before your trip for offline access. The PDF includes the frshpose logo, banner with QR code, and all your activities with locations and notes.
  • Use descriptive titles: Create clear, descriptive activity titles that immediately tell you what you'll be doing (e.g., "Eiffel Tower Visit" instead of just "Sightseeing").
  • Review and update regularly: As your plans evolve, update your itinerary. Changes to locations will automatically update the map visualization.
  • Keep backups: Export to CSV format for easy editing in spreadsheet applications, or PDF for a beautifully formatted document to share with travel companions.
  • Scan the QR code: Use the QR code in the banner to quickly download the Frshpose app for photo pose inspiration during your trip.